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NEMI partners with Actors’ Equity Association on theater ventilation protocols

Broadway is back, and thanks to efforts from the National Energy Management Institute (NEMI) and the Actors’ Equity Association (AEA), theater ventilation protocols have been implemented to create safer environments, mitigating the dangers of COVID-19 as well as other pathogens. Safe ventilation provides a safer space for everyone — from the actors, producers, directors, musicians, stagehands, costume designers and the litany of others who make live shows possible to the audiences that enjoy them.

The partnership began after union representatives from the AEA attended a presentation given by NEMI Director of Training Chris Ruch on indoor air quality and ventilation verification assessments of buildings. Ruch’s presentation sparked AEA’s interest, and leaders there recognized ventilation verification as a valuable tool to protect theaters not just from the current pandemic but also from other hazardous matter such as pyrotechnic smoke, particulates generated from set-building work and fumes from hair and makeup products.

After the presentation, the AEA reached out to NEMI directly and asked for help in creating the guidance they wanted to institute for theater owners and operators.

As NEMI and AEA began to formulate guidelines, it quickly became clear there was a disconnect between what the AEA was asking for and what theater owners, operators and their contractors were providing regarding indoor air quality assurances.

What NEMI produced, in collaboration with the AEA and contractors from the Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA), was a set of guiding documents that helped overcome what Jeremy Zeedyk, National Energy Management Institute Committee (NEMIC) Northeast representative, called the “language barrier” between AEA members and the contractors who would provide the work. This helped standardize the requirements and clearly outline the responsibilities of all concerned parties for AEA signatory theaters throughout the country.

“NEMIC created a cover page of sorts for the theater owners and operators. That sheet was kind of the ‘CliffsNotes’ that put the overall program concept in layman’s terms,” said Zeedyk, who worked closely with AEA representatives in drafting the information. “It basically explained what the steps are and what their role in the process would be, which includes contacting the contractors with the proper certifications to perform the work.”

NEMI’s guidelines outline the standards, and the forms provided in the packet include sample test forms and procedures so contractors can understand the scope of work required to bring a facility into compliance. After completing the testing per the specifications, a report of the findings would be submitted by the owner to a licensed design professional to review and make suggestions for adjustments, repairs or replacements.

Per the partnership agreement, the contractors would then utilize a skilled, trained and certified workforce — SMART members — to perform the testing, adjusting and balancing, as well as any necessary repairs to bring the building into compliance with the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) Standard 62.1 or the local code, whichever is more stringent. The contractor would also help the owners develop long-term maintenance plans to ensure buildings stay in compliance.

“So far, this partnership has been a resounding success,” Zeedyk said. “It has allowed a group concerned with indoor air quality in the buildings where they live and work to create safer environments that will last far beyond the pandemic. It has educated a whole new audience on the importance of indoor air quality and the effectiveness of ventilation verification assessments. It has spotlighted SMACNA contractors and SMART members, and the important work they do, and through NEMIC’s efforts, we have been able to help AEA effectively communicate their needs to both theater owners and the contractors performing the work.”

Zeedyk noted that the benefits have ripple effects into communities beyond just the AEA members — professionals in the HVAC industry make the indoor air quality safer and more productive for AEA members and the theater patrons who come to see them perform, he said.

“I know of facilities in Maine, New York, New Jersey, Connecticut and California, just to name a few, that have actively followed the guidelines,” Zeedyk said. “I like to say we are helping to reopen theaters from Broadway to Hollywood and all points in between.”

When unions collaborate, even from different industries, a gathering place can be made safer for everyone, said Mary McColl, AEA executive director.

“This is especially true in this case, where not only will the workers benefit, but so will the audience,” McColl said. “The use of this new resource will be a concrete way for producers and venue owners and operators to show that they are committed to safe, resilient and energy-efficient ventilation systems as we exit the pandemic.”

For more information on NEMIC, visit the website at

Actors’ Equity Association (AEA), American Society of Heating, and Air-Conditioning Engineers (ASHRAE), Chris Ruch, Jeremy Zeedyk, Mary McColl, National Energy Management Institute (NEMI), National Energy Management Institute Committee (NEMIC), Refrigerating, Sheet Metal and Air Conditioning Contractors' National Association (SMACNA), SMART members
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